So, you’ve been tasked with the job of planning the big Hen’s Party, everyone is relying on you, and you have one shot at getting it right. Don’t sweat, we are here to make is easy for you…..
Below you will find our “Really Easy Guide to Planning the Perfect Hen’s Party” but first some essential tips….
TOP TIP #1 - DON’T SCREW UP!
Fact: Nightclubs on the Gold Coast are incredibly busy, so there really is no point leaving anything to chance. Remember, the desired outcome here is that everything goes according to plan, all the girls have the best possible time and you come out looking like a legend in the eyes of the delighted bride. Having no VIP representation and getting turned away at the door is not going to make that happen.
With EPIC Club Crawl you can relax in the knowledge that everything is taken care of as our experienced Hosts smooth your VIP entrance into the best clubs on the Gold Coast ahead of the waiting masses. This is a good thing.
TOP TIP #2 - PLAN AHEAD
Yes boring, we know. But showing up, getting tipsy and then trying to make it up as you go along leads to dismal chaos. Every time.
TOP TIP #3 - BE EPIC!
This is the bride’s BIG night, the final fling, the last hurrah for god’s sake. This is NO time to be going run of the mill or cutting corners. You’ve probably come across other club crawls in Surfers Paradise that start in the afternoon, drag masses of people around the streets and go to a bunch of shitty dive-bars. No, no & NO! Your night must be EPIC – this means riding in the world’s largest Hummer limousine, complimentary drinks inside, the best clubs on the Gold Coast and VIP service all the way. Believe us when we say you will not regret it You can even have your own tables reserved in the club, your own private VIP Host and limousine exclusive to you if needed – just ask about our Custom Private Events
Regardless of whether you are organizing a hen’s party or any type of party on the Gold Coast, the following general advice will ensure the whole process is as painless as possible and the end-result as good as it can be.
You have been tasked with planning the party and naturally you want to get it right. It is after all, a BIG responsibility. Deliver the goods and the guests will regard you as a superhero. Get it wrong and, well, let’s not even go there….
The best single piece of advice we can give you is to use a professional party organizer such as EPIC. Yes we may be biased but think about it: A team of local professionals with in-depth knowledge of all the best places, key hook-ups, access to discounted rates and experience of hosting literally 1000s of parties is going to be worth their weight in gold when it comes to delivering the best possible Gold Coast party experience.
Remember also that most Gold Coast nightclubs are not so welcoming to big walk-up parties so your party organizer is going to open doors that would otherwise remain firmly closed. And, by the way, those doors lead to the places where you really want to be….
Regardless of whether you choose to go it alone or go with the professionals, before you get sucked into the detail begin with the basics:
1) Agree your Budget
We can’t stress how important it is to agree a realistic budget per person that is going to work for everybody in the group. Set it too high and the drop-outs will be numerous when it actually comes round to them actually stumping up the money, so consider what is most important to you: having all your best friends there or pricing some of them out. Of course EPIC Club Crawl offers an incredible value package straight out the box which you can customize in many ways if you really want to push the boat out.
2) Draw up your Guest List / Group Size
Draw up the list of those that are to be invited. Think very carefully about whether it’s really a good idea to invite the hen’s mother-in-law and don’t be afraid to leave “that girl” at home if she is likely to affect everyone’s enjoyment. The main aim at this point is to get a realistic idea of what the group size is going to be, planning for 20 which then turns out to be 6 (and vice versa) is going to cause all sorts of headaches you don’t need.
3) Set the Date(s)
It sounds obvious but choose a date that is going to work for the majority of the group and give everybody lots of notice. As with all things you can’t please all of the people all of the time so you may have to lay down the law if you find yourself going round in circles trying to accommodate everybody’s schedules.
Get the above agreed up front and you’ll be less likely to have the hassle of a constantly changing group size or wildly differing expectations of what the party is going to entail. So, onto the next step then:
4) Decide on the Program of Events
You will no doubt have your own ideas about what the big night out is going to include which may be any combination of the following:
Starting with dinner is always a good idea if for no other reason than ensuring that everyone has their stomach lined before hitting the booze! Dinner reservations are available as an EPIC Club Crawl custom option.
Consider kicking the night off in a lounge or decent bar to start in an environment where the volume is not ear-bleeding and the group can gel and chat comfortably. Remember though the top Gold Coast Lounge Bar is already included in the EPIC Club Crawl standard package!
You can get the complete low-down on the Gold Coast Nightlife scene at www.EpicNightlife.com.au – it provides Visitor Ratings and free, impartial advice on the best clubs to suit your requirements. Consider also whether you want to have a table with bottle service (highly recommended) and when planning your schedule bear in mind that most Gold Coast clubs don’t get kicking until around 10.30-11pm. Obviously three of the best clubs on the Gold Coast are included in the EPIC Club Crawl standard package, these can be varied by arrangement as a custom option.
The Gold Coast has a great selection of girly activities such as shopping, spas and beauty treatments as well as thrill rides and adventure activities for the more adventurous Hen Parties!
Well it ain’t exactly Vegas but there is a casino on the Gold Coast so if you fancy a gamble or trying your hand at Blackjack it can be arranged as an EPIC Club Crawl custom option
There’s nothing more guaranteed to add that element of specialness to your occasion than rolling up in a super-stretch limo – enjoying a drink on board def keeps the party going between venues too! Of course EPIC Club Crawl delivers this (and then some!) with drinks provided in the World’s Largest Hummer Limousine included in our standard package. Exclusive usage of this and various other limousines for the entire night can be arranged as a custom option.
Remember also that if you are in town for a few days then you don’t need to try and cram everything into one night – who’s to say your party can’t be a 72-hour affair?
5) Arranging Payment
Now that you have your dates, group and your game-plan in place the final thing to do is to organize payment between the guests. Using a professional party planning company such as EPIC offers the security and convenience of making a single payment to a single supplier and EPIC also provides an easy option that allows you to pay cash on the night.
The key thing here is that you don’t want to get stuck with paying for everything up-front then be left holding the baby should any of your guests drop out (it happens!). So our best advice is to collect individual payments from guests prior to confirming your reservation or at the very least get a commitment from each guest that they will honor their share of the cost if they are forced to cancel. And if you do intend to pay cash on the night then be sure to collect it from everybody at the very start of the trip. The Gold Coast is full of temptations designed to part you with your money and you wouldn’t believe how many parties get affected because some of the group blew their cash before the party even got started.
1) Do make the effort to actually plan your party and appoint a person to be in charge of the action; arriving in town then making it up on the fly is a sure-fire recipe for chaos.
2) Plan well ahead of time to get the best deals and to avoid schedule clashes with your guests.
3) In our experience a program that involves hopping around 3 or 4 different venues makes for a far more memorable experience than spending all night in a single club.
4) If you have a limo pick-up at the start of the evening, arrange for all guests to get together in the hotel bar at least 20-minutes prior. That way you don’t lose your limo time if somebody is late getting ready.
5) Ensure that everyone is in dress code and has their money and photo-id with them before leaving the hotel.
6) Don’t get too drunk before the night even kicks-off! Gold Coast nightlife doesn’t get moving until late and being back in bed while everyday else is having the time of their life just ain’t cool.
7) Don’t listen to misinformed opinions. Many people like to think they know the Gold Coast and will have tales to relay from previous visits. The area changes quickly though and last week’s hot-spot is this weeks old news so base your decisions on solid, up-to-the-minute information from those that are genuinely in the know.
8) Have everybody contribute to a drinks kitty to make it easier to pay for drinks when in the clubs and if you are ordering bottle service collect the money from everybody at the time you order.
9) If you are planning to have both your wedding and hen party on the Gold Coast, schedule at least a one-day “recovery period” before the wedding day. A mammoth hang-over is not going to add to your enjoyment of the biggest day of your life.
10) Don’t even think about having the buck and hen party together or even meeting up at the same venue. More often that not it leads to unnecessary drama that you really don’t need. We’ve been there.
Invest some time in planning your big night out, use a professional party planning / VIP hosting company for the very best service, ensure everyone is in agreement regarding payment and base your decisions on solid up-to-the-minute information. And don’t forget to “BE EPIC!“